This most often happens using a technology called Exchange ActiveSync. When you use a Microsoft Exchange account, email messages - along with calendar information and other Outlook details - are generally kept in sync between your Outlook client on a computer or mobile device and the Exchange server. An organization can maintain its own Exchange server or rely on Microsoft to do that via the cloud using a Microsoft 365 account. Microsoft Exchange relies on the use of an Exchange server - a computer on which individual users' Exchange accounts are configured. Exchange delivers not just email but also a global address book of contacts, calendaring, meeting scheduling, and task management. It's a highly scalable solution that can support a huge number of users, and is designed from the ground up to keep email in sync between the server and end-user clients. Microsoft Exchange is an email service offered by Microsoft that's most often used by businesses and academic institutions. In fact, Outlook is really optimized for Exchange and only works best when you're using an Exchange account.
Exchange works with web-based mail clients like Microsoft Outlook, which can connect to and manage email from a variety of sources. Microsoft Exchange is an email server that runs on Windows Server operating systems.
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